Administrative Assistant

Kenya Energy & Utilities

Closing in 14 Days

Job Description

Context & Environment

Administrative support for departments with spread over a large geographical area.

Additional Information

The position is responsible for administrative efficiency within the assigned department. This includes the co-ordination of all administrative roles and responsibilities for the department and interactions with all the other departments that support its activities.

Roles & Responsibilities

Diary Management: Coordinating the department manager's diary and office functions.
Travel & Accommodation: Co-ordinating travel & accommodation for the departmental staff, as well as delegates on mission to the affiliate.
Leave & Organogram Management: Preparing and following up the Departmental Leave Plans and ensuring update of the departmental organograms.
Depots Coordination: Coordinating depot requirements / housekeeping at depots, physical movement and storage of unused furniture/files.
Documents Management: Managing the entire chain of documents movement including digital archiving of records.
Supporting the Department's Employees: Managing telephone enquiries and handling of correspondence in their absence
Stationery Management: Ordering and distributing stationery for the department based on requirements
Support HR Campaigns: Follow-up on ongoing HR programs in the department to ensure timely completion
HSEQ: Observing safety and security as prescribed by HSEQ guidelines.

Qualifications

Bachelors degree in a business related field
At least 3 years’ experience in a similar role
Planning & Organizational Skills

Competencies

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Apply Before

08/07/2024

Date Posted

07/24/2024

Company Industry

Energy & Utilities

Company Size